1. Purpose
C84 Kids Academy (“we,” “us,” or “the Program”), operated by Unique Scholars Institute, is committed to responsible data stewardship. This policy describes what data we collect, how long we keep it, and how you can request its review or deletion. We are guided by the Children's Online Privacy Protection Act (COPPA), applicable state laws, and our own commitment to data minimization.
2. What Data We Collect
- Student Data: Full name, email, grade level, gender, Student ID (C84-XXXX-XXXX), placement assessment results, lesson/assignment/quiz progress, badges, streaks, attendance records, and enrichment participation.
- Parent/Guardian Data: Full name, email, linked student IDs, pickup authorization contacts, and messaging history with teachers.
- Teacher/Instructor Data: Full name, email, school/organization, role/title, approval status, roster assignments, and grading records.
- Admin/Owner Data: Full name, email, administrative actions (deactivations, approvals, comments), and audit logs.
- Technical Data: Hashed IP addresses, user-agent hashes (for security logging only), session tokens, and authentication timestamps.
3. Retention Periods
| Data Category | Retention Period | Notes |
|---|---|---|
| Active student academic records | Duration of enrollment + 2 years | Includes progress, scores, badges, and attendance |
| Deactivated account data | 2 years from deactivation | Data retained per compliance; login disabled |
| Parent/Guardian contact info | Duration of any linked student enrollment + 1 year | Deleted when all linked students are removed |
| Teacher/Instructor records | Duration of employment/assignment + 1 year | Roster history preserved for reporting |
| Audit logs & security logs | 3 years | Required for compliance and incident investigation |
| Weekly reports (PDF/HTML) | Duration of enrollment + 1 year | Archived in-app and via email delivery |
| Incident/notes logs | 3 years from creation | Internal by default; shared at admin discretion |
4. Your Rights
Parents and guardians of students under 13 have the right to:
- ✓ Review — Request a copy of all data we hold about your child.
- ✓ Correct — Request corrections to inaccurate data.
- ✓ Delete — Request deletion of your child's data, subject to legal retention requirements.
- ✓ Withdraw Consent — Revoke consent for future data collection at any time.
5. How to Submit a Request
To exercise any of the rights above, submit a written request to:
C84 Kids Academy — Data Privacy Officer
Unique Scholars Institute
Fort Worth, TX 76244
[email protected]We will verify your identity before processing any request. Responses are provided within 30 calendar days.
6. Deletion Process
Upon a verified deletion request, we will: (a) remove the student's personally identifiable information from active systems within 30 days; (b) retain anonymized, aggregated data for program improvement; (c) retain audit logs and incident records for the minimum period required by law; and (d) confirm deletion in writing to the requesting parent/guardian.
7. Changes to This Policy
We may update this policy from time to time. Material changes will be communicated via email to all registered parents/guardians and posted on this page with an updated “Last updated” date.
If you have questions about this policy, please contact us at [email protected].